This Supplier Code of Conduct applies to all suppliers that produce goods or provide services for Mosaic Island Ltd. While Mosaic Island recognises that there are different legal and cultural environments in which suppliers will operate throughout the world, this Code sets forth the basic requirements that suppliers must meet in order to do business with us.
Suppliers that produce goods for, and/or provide services to Mosaic Island Ltd shall operate in full compliance with the laws of their respective countries and with all other applicable laws, rules and regulations. Suppliers are expected to drive similar corporate responsibility commitments from organisations comprising their own supply chain.
Harassment and Bullying
We are committed to providing a fair, inclusive and respectful working environment. Mosaic Island promotes equality of opportunity and does not tolerate discrimination, harassment or unfair treatment. This duty of care applies across our business and includes suppliers, clients and contractors.
Sustainability and the Environment
Mosaic Island Ltd expects its suppliers and their subcontractors (i.e. businesses that comprise Mosaic Island Ltd’s supply chain) to implement policies that support a sustainable environment, ranging from conserving the use of natural resources, where feasible, to minimising risks to the environment.
Equal Employment Opportunity
Suppliers shall assist and cooperate in our continuing efforts to provide equal employment opportunity to all applicants and employees regardless of race, colour, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected class or characteristic under applicable law. They shall also enforce our policies prohibiting discrimination against applicants and employees based on race, colour, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected class or characteristic under applicable law and our policies prohibiting retaliation. In addition they shall provide reasonable accommodations to all applicants and qualified individuals with disabilities.
Forced and Child Labour
Suppliers shall not use any involuntary labour of any kind, such as prison, indentured or forced labour. Suppliers shall also employ only workers who meet the applicable minimum legal age requirement. Suppliers must also comply with all other applicable child labour laws.
Wages and Hours
Suppliers shall set working hours, wages and overtime pay in compliance with all applicable laws. Workers shall be paid at least the minimum legal wage or a wage that meets local industry standards, whichever is greater. While it is understood that overtime may be required, suppliers shall carry out operations in ways that limit overtime to a level that ensures humane and productive working conditions.
Working Conditions
Suppliers must provide all workers with a safe and healthy environment. Suppliers shall comply with all applicable laws and regulations regarding working conditions. Suppliers shall not use corporal punishment or any other form of physical or psychological coercion.
Monitoring and Enforcement
As a condition of doing business with Mosaic Island Ltd, each and every supplier must comply with this Code. Mosaic Island Ltd will continue to develop monitoring systems to assess and confirm compliance.
If Mosaic Island Ltd determines that any Supplier has violated this Code, Mosaic Island Ltd may either terminate current production and its business relationship or require the supplier to implement a corrective action plan. If corrective action is advised, but not taken, Mosaic Island Ltd will suspend placement of future orders and shall terminate current production and its business relationship.
Supplier Gifts & Entertainment
Mosaic Island Ltd’s Supplier Gifts & Entertainment policy provides guidelines by which staff will conduct business and social relationships with current and prospective suppliers. Mosaic Island requires that our relationship will be on a professional level consistent with good business practice. Accordingly, we discourage our staff from accepting extravagant gifts or invitations for high demand/high priced entertainment from suppliers. We recognise that an occasional meal or round of golf can serve a business purpose and can be reciprocated by Mosaic Island Ltd. Advertising novelties of nominal value with your company’s logo may also be accepted from time to time. However, gifts of more than nominal value should not be offered and will be returned. Similarly, invitations to overly lavish events or activities should not be offered and will be declined.
Bribery Policy
Mosaic Island is committed to ensuring that all our commercial dealings meet the highest professional standards. It would never be acceptable for anyone to accept or offer bribes in any business transaction.
Bribes may come in a variety of forms such as corporate hospitality, charitable donations, personal gifts, hospitality as well as money. Any employee being offered any of these must report this to their Line Manager or a Director who will advise how to manage the situation. Breaches of this rule will result in disciplinary action up to and including dismissal.
This policy applies to the Directors, our employees throughout the business, suppliers, outsource partners, consultants and to all markets in which we do business.
